Clients book sessions, redeeming their package
Public booking page where clients pick session times from your real availability. The booking auto-deducts from their package credit balance. Discovery calls free, package sessions tracked.
Built for Life Coaches
Life coaching software your clients will actually book through.
Session bookings, package management, recurring schedules, session notes, all in one place that respects client privacy.
- Sell coaching packages (10 sessions for £1,000) with auto-deduction on each booking.
- Per-client session notes, private to you, never visible to the client unless you choose.
- Recurring weekly or fortnightly sessions that auto-roll, with reschedule flexibility.
Sound familiar?
Common problems life coaches face every day.
Package credit balances tracked in a spreadsheet that nobody updates after a busy week
No-shows because clients didn't pay upfront and forgot the booking
Session notes in three different notebooks across two laptops and one phone
Discovery calls eating into paid time because there's no clear pipeline
Everything you need to run your life coaching business
Every feature in the box, framed for the way life coaches actually work.
Packages and pricing without the spreadsheet
Build coaching packages (10 sessions for £1,000, or 12 months at £200/month) and Pro-cess tracks redemption automatically. No "I thought I had three left" arguments.
Every client, every session, every private note
Per-client records hold intake forms, goals, session notes, payment history. Notes can be marked private so they're never visible to the client. Carry forward across every future session.
Recurring weekly or fortnightly sessions
Set a recurring session (every Wednesday 2pm, say) and Pro-cess auto-rolls the schedule. Easy single-session reschedules without breaking the recurrence. View your week at a glance.
Session reminders that respect the client
Send confirmation and 24-hour reminders by SMS or email in your tone. Discreet reminder text that doesn't mention "life coaching" if the client values privacy. Aftercare prompts after each session.
In-person sessions: postcode-aware diary
For coaches doing in-person sessions across multiple locations, the diary buffers travel time and orders the day by postcode. Online-only coaches can skip this entirely.
How life coaches use Pro-cess
Real workflows that save hours every week.
1
Sell coaching packages with auto-deduction on each booking
2
Recurring weekly or fortnightly session schedules
3
Per-client private session notes (never client-visible)
4
Intake forms for new clients before discovery calls
Explore Pro-cess features
Dive deeper into the tools that help life coaches run their business.
Also used by
Other businesses in the same category running on Pro-cess.
Frequently asked questions
Common questions about Pro-cess for life coaches.
Yes. The platform handles solo coaches and small coaching practices. Sell coaching packages with auto-deducting credit balances, recurring session schedules, per-client private notes that are never visible to the client, intake forms for new prospects, and integrated payment by Stripe or GoCardless direct debit. Custom terminology adapts the UI so "appointment" reads as "session" everywhere.
Yes. Build packages with a credit balance and Pro-cess auto-deducts on every booking. The client sees their remaining credit on the booking confirmation. You can also offer monthly retainer-style coaching with recurring billing via direct debit.
Per-session notes have a "private" flag that makes them invisible to the client even if they have customer portal access. Carry forward across every future session so the next time you sit down with them you have the full context, but the client only sees their summary if you choose to share it.
Yes. Use a separate service for "discovery call" (free, 30 minutes, no deposit) and a paid service for "coaching session" (45-60 minutes, deposit required). Public booking page shows whichever you choose; you can hide paid sessions until after a discovery call.
Yes. Stripe checkout for one-off package purchases, GoCardless direct debit for recurring monthly. The package credit appears on the client record immediately and auto-deducts on each future session booking.
Yes. Build an intake form covering goals, background, anything you need to know. Pro-cess sends it to the client when they book their first session and the answers live on the client record permanently. Coach walks into the session knowing what they need to know.
Absolutely. The diary, the booking page, the customer portal, the payment flow all work fine for online sessions. Add a Zoom link to the booking confirmation email and that's the entire workflow. You don't need to use route optimisation or any in-person features.
Plans from £20/user/month
14 days free, no card needed. Pick a plan any time during the trial and slide straight into paid without missing a beat.